Jobs In Canada
Office Assistant Needed In Canada By Jasvir Gill Trucking & Excavating
Published on
We are seeking a proactive and detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative support and contribute to the smooth functioning of our office environment.
Job details
- Location: Victoria, BC
- Salary: 20.00 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time Day, Evening, Shift, Early Morning, Morning
- Start date: Starts as soon as possible
- Benefits: Health benefits
- Vacancies 2
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Will train
Work setting
- General office
Responsibilities:
- Perform various administrative tasks, including managing incoming calls, emails, and correspondence.
- Maintain office filing systems, organize and update records, and assist in data entry tasks.
- Manage office supplies inventory, place orders, and ensure proper stock levels are maintained.
- Coordinate meetings and appointments, schedule conference rooms, and prepare meeting agendas or materials.
- Assist in basic bookkeeping tasks, such as expense tracking, invoicing, and preparing financial documents.
- Support the office staff with clerical tasks, such as photocopying, scanning, and organizing documents.
- Handle incoming and outgoing mail and deliveries and ensure they are distributed accurately.
- Assist in coordinating office events, including arranging logistics and providing support during events.
- Assist with other administrative tasks and projects as needed to support the office operations.
Requirements:
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role is preferred.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and office equipment (printers, scanners, etc.).
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and work effectively both independently and in a team.
- High school diploma or equivalent; additional qualifications in office administration are a plus.
Tasks
- Receive and forward telephone or electronic enquiries
- Send and receive messages
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Provide general information to clients and the public
- Order office supplies and maintain inventory
- File material in storage area
- Label, file and retrieve documents
- Organize and schedule office work
- Store, update and retrieve financial data
- Perform data entry
- Provide customer service
Experience and specialization
Computer and technology knowledge
- MS Word
- MS Excel
- MS Outlook
Type of industry experience
- Automobile and Trucking industry
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
- Bending, crouching, kneeling
- Attention to detail
Benefits
Health benefits
- Health care plan
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By mail
101 Battleford AvenueVictoria, BCV8Z 1K6
Advertised until
2023-12-17
Here are some frequently asked questions to help you gain a better understanding of this Office assistant:
- What does an Office Assistant do? Office Assistants provide administrative support, handling various tasks to ensure efficient office operations, such as managing schedules, handling communications, and organizing office logistics.
- What are the primary responsibilities of an Office Assistant? Their responsibilities include handling correspondence, scheduling appointments, organizing files, managing office supplies, assisting with basic bookkeeping, and providing support to other staff members.
- What skills are essential for a successful Office Assistant? Essential skills include proficiency in office software (such as MS Office), organizational skills, attention to detail, strong communication skills, multitasking abilities, and a proactive approach to problem-solving.
- What tasks are typically performed by an Office Assistant? Office Assistants manage office correspondence, answer phone calls, organize files and documents, coordinate meetings, maintain office supplies, and assist with basic accounting tasks.
- How does an Office Assistant contribute to office efficiency? They contribute by streamlining administrative tasks, maintaining organized records, ensuring timely communication, and supporting the overall functioning of the office.
- What challenges might an Office Assistant face in their role? Challenges may include managing multiple tasks simultaneously, adapting to changing priorities, handling demanding schedules, and addressing unexpected administrative issues.
- What tools or software do Office Assistants commonly use? They commonly use office software (such as word processors, spreadsheets, and email clients), scheduling tools, and office equipment like printers and scanners.
- What opportunities for career growth exist for Office Assistants? Office Assistants can progress to roles like Office Manager, Executive Assistant, or specialize in specific administrative areas based on experience and additional training.
- How does an Office Assistant ensure effective communication within the office? They ensure effective communication by promptly responding to inquiries, maintaining clear and concise records, and facilitating communication between team members and external contacts.
- What advice would you give to someone aspiring to be an Office Assistant? Focus on developing strong organizational skills, becoming proficient in office software, improving time management, and maintaining a positive and adaptable attitude.
