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Office Administrator Needed In Canada By Purdy Homes Ltd
We are seeking a competent and experienced Office Administrator to join our team and undertake administrative tasks to ensure the smooth running of our office operations. The Office Administrator will be responsible for coordinating office activities, managing administrative processes, and supporting staff and management.
Job details
- Location: Abbotsford, BC
- Salary: 28.00 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time Evening, Morning
- Start date: Starts as soon as possible
- Benefits: Financial benefits, Other benefits
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
Asset languages
- Panjabi
Work setting
- Urban area
Responsibilities:
- Manage and organize office operations and procedures.
- Greet visitors and clients, handle incoming calls, and respond to inquiries promptly and professionally.
- Oversee office supplies inventory, anticipate needs, and ensure supplies are stocked.
- Coordinate office maintenance and repairs when necessary.
- Handle incoming and outgoing correspondence (e.g., emails, letters, packages).
- Maintain office records, including confidential documents and databases.
- Assist in scheduling meetings, appointments, and travel arrangements for staff.
- Coordinate with other departments to ensure efficient communication and workflow.
- Manage office budgets and expenses.
- Support HR functions, including maintaining personnel records and coordinating employee onboarding.
Requirements:
- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaborate with a team.
- Knowledge of office management procedures and basic accounting principles.
- High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
Benefits:
- Competitive salary
- Health insurance
- Paid time off
- Professional development opportunities
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Supervision
- 5-10 people
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
Additional information
Transportation/travel information
- Travel expenses paid by employer
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
Benefits
Financial benefits
- Gasoline paid
Other benefits
- Free parking available
- Learning/training paid by employer
- Transportation provided by employer
- Travel insurance
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-14
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
What does an Office Administrator do?
An Office Administrator plays a crucial role in maintaining the smooth operation of an office. They handle various administrative tasks, including managing office supplies, handling correspondence, organizing meetings, supporting staff, maintaining records, and ensuring the office environment is well-maintained.
What are the key responsibilities of an Office Administrator?
Office Administrators are responsible for coordinating office activities, managing schedules, greeting visitors, handling calls and emails, organizing documents, maintaining office supplies, managing databases, and supporting HR functions like onboarding and record-keeping.
What skills are necessary to excel as an Office Administrator?
Office Administrators should possess strong organizational skills, proficiency in office software (e.g., Microsoft Office Suite), excellent communication skills, multitasking abilities, attention to detail, and the capability to handle various tasks simultaneously.
What qualifications are required to become an Office Administrator?
Typically, a high school diploma or equivalent is required for an entry-level position. Additional certifications or degrees in Office Administration or related fields are advantageous. Experience in administrative roles or office management is often preferred.
What is the work environment like for an Office Administrator?
Office Administrators typically work in an office setting, interacting with various team members, clients, and visitors. They ensure a well-organized and functional office environment conducive to productivity.
What career growth opportunities exist for Office Administrators?
With experience and additional qualifications, Office Administrators can advance to roles such as Office Manager, Executive Assistant, or Administrative Supervisor. Additionally, they can explore further education or certifications to specialize in specific areas of office management.
