Jobs In Canada
Administrative Officer Needed In Canada By 2234105 Ontario Inc
Published on
We are seeking a skilled and proactive Administrative Officer to join our team. The ideal candidate will oversee and manage various administrative tasks, ensuring the smooth functioning of our office operations.
Job details
- Location: Brampton, ON
- Salary: 26.00 to 28.00 hourly (To be negotiated) / 37.5 hours per week
- Terms of employment Permanent employment: Full time Day, Evening, On Call, Early Morning, Morning
- Start date: Starts as soon as possible
- Benefits: Long term benefits
- Vacancies 2
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
Responsibilities:
- Oversee daily administrative operations, including managing office supplies, facilities, and equipment to ensure functionality and efficiency.
- Coordinate office activities and operations, ensuring adherence to company policies and procedures.
- Manage office budgets and expenses, monitor expenditures, and assist in financial reporting.
- Handle correspondence, emails, and phone calls, redirecting them as necessary and ensuring timely responses.
- Assist in organizing meetings, preparing agendas, and taking minutes during meetings when required.
- Maintain accurate records, databases, and filing systems, ensuring confidentiality and compliance with data protection regulations.
- Support HR functions, such as onboarding new employees, maintaining personnel records, and assisting in HR-related tasks.
- Liaise with external partners, vendors, and service providers, negotiating contracts, and overseeing service agreements.
- Assist in special projects, events, and initiatives as directed by management.
Requirements:
- Proven experience as an Administrative Officer, Administrative Assistant, or in a similar role, showcasing strong administrative and organizational skills.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and office management software.
- Excellent communication skills, both written and verbal, with strong attention to detail.
- Strong multitasking abilities, time management skills, and the ability to prioritize tasks efficiently.
- Solid understanding of office procedures and policies, along with a proactive problem-solving approach.
- Bachelor’s degree in Business Administration, Management, or relevant field is advantageous.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Supervision
- 5-10 people
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS Windows
- MS Word
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Flexibility
- Organized
- Reliability
Benefits
Long term benefits
- Life insurance
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-17
Here are some frequently asked questions to help you gain a better understanding of this Administrative officer:
- What does an Administrative Officer do? Administrative Officers are responsible for managing administrative tasks, coordinating office activities, handling correspondence, and ensuring efficient operations within an organization.
- What are the primary responsibilities of an Administrative Officer? Their responsibilities include overseeing office supplies and equipment, managing schedules, coordinating meetings, handling documentation, and supporting staff with administrative needs.
- What skills are essential for a successful Administrative Officer? Essential skills include excellent organizational abilities, time management, attention to detail, proficiency in office software, strong communication, and multitasking skills.
- What tasks are typically performed by an Administrative Officer? Administrative Officers manage office budgets, prepare reports, maintain databases, handle correspondence, assist in event planning, and support various administrative functions.
- How does an Administrative Officer contribute to organizational efficiency? They contribute by ensuring effective office operations, maintaining organized systems, supporting staff needs, streamlining processes, and enabling smooth communication within the organization.
- What challenges might an Administrative Officer face in their role? Challenges may include managing multiple tasks simultaneously, addressing urgent priorities, handling diverse administrative requirements, and adapting to evolving office needs.
- What tools or software do Administrative Officers commonly use? They commonly use office productivity tools (e.g., MS Office Suite), scheduling software, databases, project management tools, and office equipment to fulfill administrative duties.
- What opportunities for career growth exist for Administrative Officers? Experienced Administrative Officers can advance to senior administrative roles, managerial positions, or specialize in specific areas such as office management or executive assistance.
- How does an Administrative Officer ensure effective communication within the office? They ensure effective communication by facilitating internal communication channels, managing office correspondence, and disseminating information to relevant stakeholders.
- What advice would you give to someone aspiring to be an Administrative Officer? Focus on developing strong organizational skills, enhancing communication abilities, gaining proficiency in office software, and maintaining a proactive and adaptable approach.
