Jobs In Canada
Administrative Assistant Needed In Canada By 2317904 Alberta Inc O/A Tutti Frutti Breakfast & Lunch
An Administrative Assistant plays a pivotal role in maintaining an efficient and organized office environment. They provide crucial support to management and staff by handling various administrative tasks, ensuring smooth operations, and contributing to the overall productivity of the organization.
Job details
- Location: 11304 104 avenueEdmonton, ABT5K 2X4
- Salary: 26.34 hourly / 32 hours per week
- Terms of employment Permanent employment: Full time Day, Evening
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Office Management: Maintain office procedures by organizing files, managing office supplies, and handling correspondence.
- Scheduling and Coordination: Arrange and manage appointments, meetings, and travel arrangements for executives or team members.
- Communication Handling: Answer and direct phone calls, manage emails, and handle inquiries, often acting as the primary point of contact.
- Data Entry and Record Keeping: Input and manage data, maintain databases, and organize and file documents in a systematic manner.
- Support Tasks: Assist in preparing reports, presentations, and documents as needed. Provide support during meetings and take meeting minutes.
- Technical Skills: Proficiency in using office software like Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (printers, scanners, etc.).
- Assistance and Coordination: Provide administrative support to other departments, as required. Collaborate with different teams to ensure efficient workflows.
Requirements:
- Education: High school diploma or equivalent; additional certifications or coursework in office administration is beneficial.
- Experience: Prior experience in an administrative role is preferred, showcasing proficiency in office tasks, time management, and organization.
- Communication Skills: Excellent verbal and written communication skills, including professional phone etiquette.
- Organizational Skills: Strong organizational and multitasking abilities, attention to detail, and ability to prioritize tasks effectively.
- Technology Proficiency: Competency in using office software and familiarity with basic office equipment and technology.
- Adaptability: Ability to adapt to changing priorities, work independently, and handle multiple tasks efficiently.
- Professionalism: Display a professional demeanor, confidentiality, and a proactive attitude towards problem-solving.
Tasks
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
- MS Office
- Electronic mail
Additional information
Work conditions and physical capabilities
- Repetitive tasks
- Attention to detail
Personal suitability
- Ability to multitask
- Organized
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
1. What does an administrative assistant do?
Administrative assistants provide vital support by managing administrative tasks, including scheduling appointments, organizing files, handling correspondence, and maintaining office supplies. They may also assist in preparing reports, coordinating meetings, and conducting research.
2. What skills are essential for an administrative assistant?
Key skills include strong communication abilities, proficiency in office software (such as Microsoft Office Suite), excellent organization, time management, attention to detail, and the ability to multitask. Adaptability and problem-solving skills are also highly valued.
3. What qualifications are needed to become an administrative assistant?
While a formal education isn’t always required, many employers prefer candidates with at least a high school diploma or GED. Some may seek individuals with certifications or associate degrees in administrative fields. Relevant experience in administrative roles and proficiency in office software are often crucial.
4. What are the typical responsibilities of an administrative assistant?
Responsibilities vary, but they often include answering phone calls, managing emails, maintaining calendars, organizing meetings, handling office correspondence, preparing reports and presentations, filing documents, and assisting other staff members as needed.
5. What are the benefits of hiring an administrative assistant for a business?
Administrative assistants provide essential support, allowing other employees to focus on their core tasks. Their organizational skills and efficiency contribute to smoother office operations, increased productivity, and improved time management for the entire team.
6. What career prospects exist for administrative assistants?
Administrative assistants can advance their careers by gaining experience and improving their skills. They may progress to executive assistant or office manager roles. With further education or training, they can explore opportunities in specialized fields such as healthcare administration or legal secretarial work.
7. How can an administrative assistant improve their productivity?
Effective time management, prioritizing tasks, developing organizational systems, enhancing communication skills, staying updated with technology, and seeking opportunities for professional development are essential strategies to boost productivity.
8. How do administrative assistants contribute to office efficiency?
They streamline administrative processes, maintain a well-organized workspace, manage schedules efficiently, and facilitate communication within the office. Their role significantly contributes to smoother operations and effective coordination within the workplace.
9. What challenges do administrative assistants commonly face?
Some challenges include managing multiple tasks simultaneously, handling tight deadlines, dealing with interruptions, and effectively communicating with various stakeholders. Adaptability and the ability to work under pressure are valuable traits in overcoming these challenges.
10. How can businesses find skilled administrative assistants?
Businesses can find qualified candidates by posting job openings on online job boards, professional networking sites, and through recruitment agencies. Additionally, they can collaborate with educational institutions or professional organizations to identify potential candidates.
