Jobs In Canada
Administration Officer Needed In Canada By Pash Accounting and Tax Services
Published on
As an Administration Officer, you will be responsible for overseeing administrative operations, managing office procedures, and supporting the administrative needs of various departments within the organization.
Job details
- Location: Edmonton, AB
- Salary: 29.50 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Benefits: Other benefits
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Work setting
- Public sector
Responsibilities:
- Organize and manage administrative systems, procedures, and policies to ensure efficient office operations.
- Maintain and update company records, databases, and filing systems both electronically and physically.
- Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate departments or personnel.
- Coordinate office activities and schedules, including meetings, appointments, and travel arrangements for staff when necessary.
- Assist in the preparation of reports, presentations, and other administrative documents as required.
- Procure office supplies and equipment, ensuring proper inventory levels and cost-effectiveness.
- Assist in the onboarding process for new employees, including organizing orientation materials and providing administrative support.
- Address staff queries or concerns regarding administrative matters and provide solutions or guidance.
Requirements:
- Proven experience as an Administration Officer, Administrative Assistant, or in a similar administrative role.
- Proficiency in office software (MS Office suite, particularly Excel and Word) and experience with office management tools.
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to work independently and collaboratively within a team.
- Diploma or degree in Business Administration or a related field is preferred.
Benefits:
- Competitive salary based on qualifications and experience.
- Opportunities for career growth and professional development.
- Health insurance benefits and other perks as per company policy.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- MS Windows
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
Benefits
Other benefits
- Free parking available
- Parking available
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-23
Here are some frequently asked questions to help you gain a better understanding of this Administration officer:
- What does an Administration Officer do? Administration Officers oversee administrative tasks, manage office procedures, handle correspondence, maintain records, and support staff with their administrative needs.
- What are the primary responsibilities of an Administration Officer? Their responsibilities include organizing and managing office systems, maintaining records, managing correspondence, scheduling meetings, and ensuring office procedures run smoothly.
- In which industries do Administration Officers typically work? Administration Officers work in a wide range of industries, including corporate offices, educational institutions, healthcare facilities, government agencies, and non-profit organizations.
- What skills are essential for a successful Administration Officer? Essential skills include proficiency in office software, excellent organizational abilities, attention to detail, strong communication skills, multitasking abilities, and the capacity to work independently.
- What challenges might an Administration Officer face in their role? Challenges may include handling multiple tasks simultaneously, managing time efficiently, adapting to evolving office needs, and effectively prioritizing tasks amidst competing demands.
- What technologies or tools do Administration Officers commonly use? They commonly use office software like Microsoft Office or Google Workspace, databases, project management tools, and communication platforms to streamline administrative tasks.
- What opportunities for career growth exist for Administration Officers? Administration Officers can progress to roles like Office Manager, Executive Assistant, or specialize in areas such as project management or office coordination.
- What advice would you give to someone interested in becoming an Administration Officer? Develop strong organizational skills, enhance proficiency in office software, improve communication abilities, seek opportunities for continued learning, and demonstrate a proactive attitude towards supporting office operations.
