Jobs In Canada
Administrative Assistant Needed In Canada By Xpro Transportation Ltd
Published on
As an Administrative Assistant, you will provide administrative support to ensure efficient office operations and assist in daily office tasks.
Job details
- Location: Surrey, BC
- Salary: 27.50 hourly / 35 hours per week
- Terms of employment Permanent employment: Full time Evening, Morning
- Start date: Starts as soon as possible
- Vacancies 2
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
Responsibilities:
- Greet and assist visitors, answer and direct phone calls, and manage inquiries.
- Manage and maintain executives’ schedules, including arranging meetings and appointments.
- Prepare and distribute correspondence, memos, letters, and reports.
- Organize and maintain filing systems, both physical and digital, ensuring accuracy and confidentiality.
- Handle office expenses, invoices, and basic bookkeeping tasks.
- Coordinate and schedule travel arrangements and accommodations for staff as required.
- Assist in organizing company events, meetings, and conferences.
- Order and maintain office supplies and equipment inventory.
- Assist in preparing and editing documents, presentations, and reports.
- Perform other administrative duties as assigned by supervisors.
Requirements:
- Proven experience as an Administrative Assistant, Secretary, or relevant administrative role.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office management software.
- Excellent organizational and time management skills with attention to detail.
- Strong communication skills (written and verbal) and a professional demeanor.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
Benefits:
- Competitive salary and benefits package based on qualifications and experience.
- Opportunities for professional development and career growth within the company.
- Supportive and collaborative work environment.
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Recruit and hire workers and carry out related staffing actions
- Establish and implement policies and procedures
- Oversee payroll administration
- Provide customer service
- Plan, organize, direct, control and evaluate daily operations
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-12-23
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
- What does an Administrative Assistant do? Administrative Assistants provide administrative and clerical support, including managing schedules, handling correspondence, organizing files, and assisting in various office tasks.
- What are the primary responsibilities of an Administrative Assistant? Their responsibilities include managing calendars, scheduling meetings, preparing reports, handling correspondence, managing office supplies, and maintaining organized filing systems.
- In which industries do Administrative Assistants typically work? They work across various industries, including corporate offices, healthcare, education, government agencies, non-profit organizations, and more.
- What skills and qualities are essential for a successful Administrative Assistant? Essential skills include proficiency in office software (MS Office, Google Workspace), excellent communication, organizational abilities, time management, attention to detail, and the ability to multitask effectively.
- What challenges might an Administrative Assistant face in their role? Challenges may include managing multiple tasks simultaneously, handling competing priorities, meeting tight deadlines, and adapting to the ever-changing demands of the office environment.
- What technologies or tools do Administrative Assistants commonly use? They commonly use office software for word processing, spreadsheet management, email communication, calendar management, and may also use project management tools or specialized software based on the organization’s needs.
- What opportunities for career growth exist for Administrative Assistants? They may advance to roles such as Executive Assistant, Office Manager, or specialize in areas like event planning, project management, or office coordination.
- What advice would you give to someone interested in becoming an Administrative Assistant? Develop strong organizational skills, enhance proficiency in office software, improve communication abilities, seek opportunities for continued learning, and demonstrate a proactive attitude towards supporting office operations.
