Jobs In Canada
Office Administrator Needed In Canaada My Team Wireless Ltd
We are seeking a competent and proactive Office Administrator to join our team. The ideal candidate will oversee daily administrative tasks, support office operations, and ensure the smooth functioning of our workplace.
Job details
- Location: 3730-108 Ave NECalgary, ABT3N 1V9
- Salary: 29.00 to 31.00 hourly (To be negotiated) / 35 to 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Manage and maintain office procedures, including managing schedules, filing systems, and office supplies to ensure smooth operations.
- Act as the point of contact for internal and external stakeholders, handling inquiries, correspondence, and directing queries to the appropriate department.
- Coordinate meetings, conferences, and appointments, including scheduling, logistics, and preparing meeting materials.
- Oversee administrative staff, providing guidance, assigning tasks, and ensuring their adherence to office policies and procedures.
- Assist in financial tasks, such as processing invoices, managing budgets, and maintaining financial records.
- Handle HR-related tasks, including new hire onboarding, maintaining employee records, and assisting in HR processes as needed.
- Organize office events or activities, ensuring coordination and execution to enhance workplace morale and team building.
- Ensure compliance with company policies, procedures, and maintain confidentiality of sensitive information.
Requirements:
- Proven experience as an office administrator, administrative assistant, or in a similar role.
- Proficiency in office software (MS Office Suite, Google Workspace, etc.) and familiarity with office equipment.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal abilities.
- Knowledge of basic HR and accounting principles is advantageous.
- High school diploma or equivalent; additional certification in office administration or related field is a plus.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Train staff
Additional information
Personal suitability
- Efficient interpersonal skills
- Flexibility
- Organized
- Reliability
- Time management
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2023-11-30
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
What does an office administrator do?
Office administrators oversee administrative tasks, manage office operations, handle correspondence, support staff, and maintain organizational efficiency.
What are the primary responsibilities of an office administrator?
Their responsibilities include managing schedules, handling office supplies, coordinating meetings, organizing files, overseeing administrative staff, and ensuring office protocols are followed.
What skills are essential for a successful office administrator?
Essential skills include strong organizational abilities, communication skills, attention to detail, multitasking, problem-solving, proficiency in office software, and leadership qualities.
What tasks are typically performed by an office administrator?
Office administrators manage office budgets, process invoices, assist in HR functions, coordinate office events, handle correspondence, and supervise administrative staff.
How does an office administrator contribute to organizational efficiency?
They contribute by streamlining administrative processes, maintaining office protocols, ensuring effective communication, and providing support to staff members.
What challenges might an office administrator face in their role?
Challenges may include managing multiple tasks simultaneously, meeting deadlines, adapting to changing priorities, and handling confidential information.
What tools or software do office administrators commonly use?
They commonly use office software such as Microsoft Office Suite, email management tools, project management software, and may use specific software for HR or accounting tasks.
What opportunities for career growth exist for office administrators?
Office administrators can advance to managerial roles, specialize in specific departments (HR, finance, etc.), or pursue opportunities in office management or executive support roles.
How does an office administrator support effective communication in an organization?
They support communication by managing correspondence, scheduling meetings, disseminating information to staff, and acting as a liaison between departments.
What advice would you give to someone aspiring to be an office administrator?
Focus on developing organizational and communication skills, attention to detail, learn office software, stay adaptable, and continuously seek opportunities for professional development.
